For GPs
Thank you for trusting us with your patient.
We know how much thought goes into deciding when to involve a psychiatrist. We're grateful to work alongside you — and to help your patient access thoughtful, specialist care sooner.
Referring is intentionally simple: use the template below, or send your own signed and dated referral letter.
Email: hello@setmind.com.au
Referral template
Copy, paste, fill in, send.
Use this as your referral letter, or send your own format — whichever feels easier. Everything below helps us review suitability and prepare properly before your patient's first appointment.
Dear SetMind, Thank you for assessing the following patient. Patient name: [Insert] Date of birth: [Insert] Address: [Insert] Phone/email: [Insert] I am referring this patient for a comprehensive psychiatric assessment and management plan under MBS item 291, or the applicable telehealth equivalent, in relation to: [ ] Adult ADHD assessment [ ] Anxiety or depression review [ ] Burnout or work-related stress [ ] Medication review [ ] Diagnostic clarification [ ] Other: [Insert] Presenting concerns and relevant history: [Insert a brief summary of symptoms, duration, functional impact, previous diagnoses, previous treatment and the specific reason for referral.] Current medications: [Insert] Relevant medical history: [Insert] Mental health and risk history: [Insert any relevant history of depression, mania or hypomania, bipolar disorder, psychosis, psychiatric admission, self-harm, suicide risk, eating disorder, alcohol or other substance use, or other safety concerns.] For ADHD referrals, please include the following where available: Blood pressure: [Insert] Resting heart rate: [Insert] Relevant cardiovascular history: [Insert] Relevant family cardiac history: [Insert] Substance use history: [Insert] Relevant investigations or reports: [Insert] Based on my assessment, this patient appears suitable for routine outpatient telehealth psychiatric assessment: [ ] Yes [ ] No [ ] Unsure Please undertake a comprehensive diagnostic assessment and provide a management plan for the patient's ongoing care over the following 12 months, including recommendations for GP-led management and shared care where clinically appropriate. Kind regards, GP name: [Insert] Provider number: [Insert] Practice name: [Insert] Practice address: [Insert] Phone: [Insert] Secure email or fax: [Insert] Referral date: [Insert] Signature: [Insert]
Send the completed referral to hello@setmind.com.au. We aim to confirm receipt within one business day and will keep you informed following the assessment.
A Medicare specialist referral should include relevant clinical information and be signed and dated by the referring practitioner.
What happens after you refer
A quick, shared pathway.
You send the referral
Email your signed and dated referral to hello@setmind.com.au. We aim to confirm receipt within one business day.
SetMind reviews suitability
Our team reviews the referral and may request further information where needed.
We contact your patient
If the referral appears suitable, we contact the patient regarding intake requirements, fees and appointment availability.
Baseline physical health assessment, where required
For ADHD referrals, we may ask the patient to see you for baseline observations, relevant medical history and any clinically indicated investigations before their appointment with the psychiatrist.
The psychiatrist completes the assessment
Once the required intake and baseline health information have been received, the psychiatrist completes the assessment and provides you with a clinical report and management recommendations.
MBS item 291 and its telehealth equivalent, item 92435, relate to GP- or participating nurse practitioner-requested psychiatric assessment and management plans.
Before the psychiatric appointment
Baseline physical health assessment for ADHD referrals.
For ADHD referrals, we may ask the patient to complete a baseline physical health assessment with their GP before seeing the psychiatrist.
This helps the psychiatrist consider relevant medical conditions, symptoms and risk factors as part of the assessment. It may also reduce delays if medication is later recommended.
The information required will depend on the patient's history and individual clinical circumstances. Completion of the assessment does not guarantee that medication will be recommended or prescribed.
Australian ADHD guidance supports assessment of physical health before medication, including medical history, current medications, height and weight, and cardiovascular assessment with baseline blood pressure and heart rate.
Baseline observations
Height, weight, blood pressure and resting heart rate.
Cardiovascular history
Relevant personal and family cardiac history, including hypertension, known cardiac disease, exertional symptoms, syncope, palpitations or premature sudden cardiac death. An ECG or cardiology opinion may be requested where clinically indicated.
Relevant medical history
Any medical condition that may affect medication selection or monitoring — including seizure disorder, thyroid disease, glaucoma, significant hepatic or renal disease, sleep disorder or eating disorder.
Sleep
Symptoms of obstructive sleep apnoea, including snoring, witnessed apnoeas, daytime sleepiness, morning headaches or unrefreshing sleep.
Pregnancy and reproductive considerations
Whether the patient is pregnant, breastfeeding, in the postnatal period or planning to conceive.
Medication allergies or intolerances
Any significant medication allergy, intolerance or excipient sensitivity that may affect medication selection.
Alcohol and other substance use
Relevant current and past alcohol or other substance-use history. A urine drug screen may be requested where clinically indicated or required under applicable prescribing rules.
Mental health and safety history
Any relevant history of psychosis, mania or hypomania, bipolar disorder, severe depression, suicidality, eating disorder, recent psychiatric admission, substance-use disorder or significant behavioural, forensic or violence risk.
What to send back to SetMind
- • Brief clinical summary or GP letter
- • Current medication list
- • Blood pressure and resting heart rate
- • Height and weight
- • Relevant pathology results
- • ECG report, if completed
- • Relevant cardiac, sleep, reproductive, substance-use or psychiatric risk information
Copy-paste assessment request letter
This is the letter SetMind may send when requesting a baseline physical health assessment.
You can also use it as a checklist during the consultation or copy it directly into your progress note.
Baseline Physical Health Assessment Request Before psychiatric assessment for possible ADHD [Current date] Dear Dr [Surname], Re: [Patient name] DOB: [Patient DOB] Thank you for your ongoing care of this patient. SetMind is preparing to assess this patient for possible ADHD and related treatment options. Before the psychiatric appointment, we would appreciate your assistance in providing the following baseline physical health information, where available and clinically appropriate. 1. Baseline observations • Height • Weight • Blood pressure • Resting heart rate 2. Relevant medical history Please advise of any relevant: • cardiovascular disease or hypertension; • exertional chest pain, syncope, breathlessness or palpitations; • family history of inherited cardiac disease or premature sudden cardiac death; • seizure disorder; • thyroid disease; • glaucoma; • significant hepatic or renal condition; • sleep disorder or suspected obstructive sleep apnoea; • eating disorder; • pregnancy, breastfeeding or plans to conceive; • medication allergy or intolerance; • current or past alcohol or other substance use. 3. Mental health and safety history Please advise of any history of: • mania, hypomania or bipolar disorder; • psychosis; • severe depression or acute suicide risk; • recent psychiatric hospitalisation; • significant substance-use disorder; • significant behavioural, forensic or violence risk. 4. Investigations Please attach any recent investigations relevant to the patient's presentation or possible treatment. An ECG, pathology testing, urine drug screen or specialist review may be requested where clinically indicated after consideration of the patient's individual risk factors. Requested information to return to SetMind Please provide, where available: • clinical summary or GP letter; • current medication list; • blood pressure and resting heart rate; • height and weight; • relevant pathology results; • ECG report, if completed; • relevant cardiac, sleep, reproductive, substance-use or psychiatric risk information. Please email the information to hello@setmind.com.au. The psychiatrist will review this information as part of the patient's assessment. Any diagnosis, medication recommendation or prescribing decision will be made following comprehensive psychiatric assessment. Kind regards, SetMind Team Email: hello@setmind.com.au